Funding Status Monitoring

Cluster Responsibilities 

The CCCM Cluster Coordinator and Co-Coordinator, supported by the coordination team, are responsible for monitoring the funding status for the CCCM Cluster on an ongoing basis. They should have a clear picture of the overall financial status of the CCCM Cluster – i.e. what funds are committed against the funding requirements for CCCM activities set out in the HRP.  

A cluster coordination team should work with cluster partners to understand:  

• What funding is available for CCCM activities, and from which donors – from engagement with donors 

• Funding status of Cluster partners – what funding they have, and until when  

• What future funding is planned, and if any gaps are likely – from engagement with donors and partners 

• Coverage of CCCM activities against the HRP targets – from regular Cluster member reporting 

With this information, you will then be able to identify funding gaps, and engage and advocate with donors to allocate additional resources for priority activities and locations (resource mobilization).  

To do this, you should:  

• Know through regular contact with CCCM partners what their funding status is, and if they might have future funding gaps (i.e. more detailed information that is not available through FTS) 

• Ensure FTS (Financial Tracking Service) is updated for the CCCM response 

Resource Mobilization 

Resource mobilization involves fundraising for the humanitarian response against humanitarian response plans, flash appeals, or other calls for funding.  

It is the responsibility of the CCCM Cluster Coordinator(s) and the Cluster Lead Agency to advocate with donor communities for funding on behalf of the CCCM Cluster as a collective. 

You can read more about resource mobilization, donor engagement, and advocacy in Toolkit Section 7. Advocacy & Resource Mobilization. 

Financial Tracking Service (FTS) 

The Financial Tracking Service (FTS) is a global tool hosted by OCHA that tracks data on humanitarian funding flows. Reporting to FTS is done through self-reporting and is voluntary and is the primary tool OCHA use to track funding for humanitarian response.  

For each country, FTS shows the HRP funding requirements by cluster, what funding has been committed so far, and funding gaps. It is an important tool for response monitoring and for resource mobilization – particularly for the Humanitarian Coordinator and Humanitarian Country Team to see how much of the HRP is funded. FTS data is often used in communication products to highlight overall achievements and funding gaps.  

Cluster partners should report funding that is allocated and received for HRP activities into FTS. In some circumstances, including for Country-Based Pooled Funds, funding is entered by donors. NGOs ordinarily report into FTS at country level. Some agencies have a centralized mechanism for FTS reporting.  

 FTS is designed to track whole of response information. It is not always up-to-date as partners have different financial reporting timeframes to it, and it may not collect data to the same level of detail collected by the cluster. Already knowing what funding is available from which donors, and the funding status of CCCM partners, will help the cluster coordination team monitor FTS and request partners to update it if needed.  

The Cluster coordination team is responsible for making sure FTS is updated for CCCM HRP activities: 

• Encourage CCCM partners to update FTS with the funding they receive for HRP activities

  • You might receive periodic reminders on this from OCHA.  

  • If there is not a set schedule, you can request Cluster partners to update FTS e.g. quarterly

• Familiarise yourself with the FTS pages for your response 

• Check the correct funding is allocated to CCCM, and request adjustments if necessary 

Related Resources